swimming pool (St. Peter Sports Club)

Teachers are allowed to use Swimming Pools at St. Peter Sport Club on Wednesdays and Thursdays from 5:00 p.m. to 6:00 p.m.

teachers’ behaviour in and around the school

All Thai and foreign ACEP teachers must act professionally and responsibly at all times while at the school.
For foreign teachers, it may sometimes be easy to forget that they are role models for students in a school environment where a ‘language barrier’ exists. BUT teachers must remember to follow school rules, and act as appropriate role models for students, to protect the image of both the school itself and of all teachers working in the school. If in doubt about how to behave in a certain situation, foreign teachers should look at Thai colleagues near them and follow their lead.
Teachers should follow the guidelines below. While some of these are cultural, many of them should be common sense to professional teachers trained to teach in schools in Western countries:
  • Thai people do judge others by their appearance and actions. Dress professionally and act responsibly at all times (especially at or near the school).
  • Teachers should not wear headphones (IPods etc.) around the school during school hours (except in the Teachers’ Room).
  • Teachers should not publicly display anger – in Thai culture showing anger is a sign of weakness.
  • Teachers should never use ‘international swear words’ around the school. Thais will understand these.
  • Teachers should not eat while walking around the school.
  • Teachers should be extremely careful when walking outside the Teachers’ Room areas with ceramic coffee cups. Teachers should prepare their drinks in the Teachers’ Lounge and return to the Teachers’ Room or other office immediately when carrying ceramic cups or hot drinks. This is to protect teachers and students.
  • Teachers should never point their feet at students or others and avoid walking over students (not even in jest!).
  • Teachers should not sit in the position shown on the right (foot on opposite knee) when teaching, during whole school activities or any other kind of ceremony. This can be interpreted as rude by Thai people.
  • Teachers should not wear sunglasses on top of their head in or around the school. Sunglasses should be worn on the face or carried in hands.
  • Teachers should never sit on desks – especially while teaching.
  • Teachers should never put books on the floor or throw them to students.
  • The Thai Royal Family is highly respected and should never be made figures of ridicule.
  • ‘Wai-ing’ …. Foreign teachers should only ‘wai’ someone if they feel comfortable with it. Don’t wai anyone younger than you unless they wai you first!
  • Teachers who smoke should limit their need to smoke during school hours. They cannot smoke within the school grounds, or in an area outside the school that is clearly visible to parents and community members. Smokers should discuss suitable places to smoke with continuing teachers who smoke.


dress code

Assumption College English Program is not an International School. It is a Thai school, and therefore has quite a stringent dress code. This is because Thai culture holds teachers in high esteem, and it is essential that all teachers dress appropriately when working. Appropriate dress for teachers in Thailand varies greatly from Western countries.
As a famous Thai school, Assumption College teachers are expected to be conservatively dressed. Male and female teachers are required to wear clothes that fit the guidelines clearly outlined in this section. They should NOT try to ‘interpret’ these guidelines ‘in the name of fashion’.
Teachers should wear the clothing described in this section from the minute they walk in the school gate until they have left the school’s vicinity after work (e.g.- male teachers must enter and leave the school wearing a neck tie). Teachers should not change into other clothing before leaving school except under special circumstances (e.g.- playing sport immediately after work).
Most importantly, the school expects students to wear their uniform neatly. Teachers should be a model of this expectation with their own dress at all times (i.e., LOOK tidy).
Male teachers:
  • Must wear dark coloured business trousers on all days (NOT cotton pants).
  • Must wear black leather shoes.
  • Must wear a business shirt with a neck tie that is properly tied (not loosened) throughout the entire day and covered properly by the shirt collar at the back. The sleeves should be rolled down all day except on rare occasions when air conditioning is broken or staff are working outside on a display board, at a cheering practice, etc.
  • Details of the shirt colours are:
    • Mondays and Tuesdays: Shirt must be white (with an AC neck tie).
    • Wednesdays and Thursdays: Shirts can be other colours but they must be proper business shirts. Colors need to be subdued, no bright colored shirts.
    • Fridays: Polo shirt with a school logo (provided by the school)
Female teachers:

Female teachers must wear an Assumption College uniform on Mondays and Tuesdays. All new female teachers are given fabric to have uniforms tailored.
On Wednesdays and Thursdays, female teachers may wear their own clothes if they comply with the Assumption ‘Dress Code’.
On Fridays, female teachers should wear a polo shirt with a school logo and black pants or a black skirt.

The Assumption College ‘Dress Code’ for female teachers is summarised below:
  • Clothing should not be tight or fitted.
  • Skirts or dresses must be at least knee length.
  • Tops must have sleeves and a collar. To further clarify:
    • Shoulders must be covered;
    • Cap sleeves are not ok;
    • No plunging neck lines (i.e., no visible cleavage or bra);
    • Tops should not be made from t-shirt style fabric.
  • Shoes must have closed or peep toes. They must have an ankle strap and appear to be predominantly closed (not sandals or similar).
  • Clothing (especially white) should not be transparent.

Generally, female teachers in Thai schools are unable to wear pants when teaching. There are some days however, (e.g.- special activities or excursions) when teachers can wear pants.

Sport Day Clothing for Males and Females:

During the school year, the school will arrange various sports’ activities. On these days, teachers are required to wear LONG pants (usually jeans or track pants) and an ACEP polo shirt provided by the school. Teachers cannot wear shorts, three-quarter length pants or spandex on these days.



All teachers will participate in numerous meetings each week. The meetings include Whole Staff Meetings, Year Level Meetings and/or Content Group Meetings.
Most meetings are scheduled on each teacher’s timetable. Therefore, teachers are expected to be punctual to all meetings to avoid wasting the time of colleagues who have met expectations and arrived on time.
Meetings are counted as a part of teachers’ teaching time, and therefore teachers should expect that EVERY meeting will last for its full duration. Teachers must be prepared to participate in meetings for their full duration professionally without complaining of hunger etc., and without requesting to leave the meeting before it has concluded.
Similarly, teachers should stay ‘on track’ during meetings and avoid going off on unnecessary tangents. Meeting time is limited and these ‘tangents’ may prevent all necessary matters being discussed in the meeting, OR distract people from taking on board the main points discussed in meetings. If teachers have an issue that is not relevant to all of the meeting’s participants, they should speak with the meeting leader later rather than asking questions during the meeting. This is to avoid the meeting’s focus changing, and other colleagues having to spend excessive time listening to discussions that are not applicable to them during the meeting.
Teachers are expected to contribute to meetings as required, and follow up on matters discussed without reminders. To assist with this, all teachers should take paper and a pen to meetings to write down personal reminders about points raised, upcoming deadlines etc. Teachers are encouraged to store these notes in a book or folder.
Other meeting etiquette expected of teachers during all meetings are:
  • No eating meals during meetings (snacks exempted).
  • No marking of students’ work or other preparation etc.
  • No use of mobile phones for calls or SMS unless they are directly related to work.
  • The Minutes of meetings will be made available to staff after most meetings and it is assumed that staff will read these and follow the directions stated without reminders.
IMPORTANT: Staff in any Year or Content Group should avoid impromptu meetings. This is especially the case if not all staff are present. This is to ensure that all staff are involved in decision making and that all staff receive the same information and follow the same routines.


Throughout the school year teachers are expected to complete an infinite amount of tasks! These include lesson planning, exam preparation, completing assessment records and numerous other things. To ensure the smooth running of the school, all teachers are expected to complete all tasks on time without reminders.
The due dates for many of these tasks are written on Google Calendar: ACEP Events, to which all teachers must subscribe at the beginning of their contract (new staff are assisted to do this during their orientation). The calendar sends automated reminders to teachers’ email of due tasks or other activities occurring in the school.
All teachers are also required to join ACEP’s Google Group through which administrators generally communicate announcements about what is happening in the school.

free periods

All teachers have several Free Periods each week on their timetable. While parts of these periods offer teachers a chance to relax, eat, check email etc., they are primarily provided by the school to allow teachers time for lesson preparation, marking, assessment, preparation of resources and displays, etc. Free periods are, therefore, work periods.Teachers are expected to remain on duty during the majority of their Free Periods. While occasionally teachers need to leave the school for extended periods of time to do personal banking business, see a doctor, etc., generally teachers should make every effort to minimise the time they spend outside of the school during Free Periods. If teachers leave the school during Free Periods their absence should be for as short a time as possible.

If teachers have a Free Period before the lunch break they may eat in the school canteen anytime after 11am.

During Free Periods teachers should minimise noise in the Teachers’ Room so they do not distract colleagues who are working.

During Free Periods teachers CANNOT work in classrooms if another teacher is using it unless they have made prior arrangements. Similarly they CANNOT withdraw students from another teacher’s lesson to work with them one-on-one or to conduct assessment tasks. Teachers should not make a habit of ‘delivering’ books or entering classrooms for other purposes while students are learning with other Thai or foreign teachers. This is both to extend professional courtesy and to minimise disruptions to lessons.

scanning out

Teachers should limit their time in and around the scan (in/out) room, especially in the afternoon. Teachers should not be lined up, preparing to scan out, earlier than 3:55 p.m.
Foreign teachers are not allowed to scan (in/out) in the Trinity Building without permission from the Head of Foreign Affairs.


mobile phones

Teachers are permitted to have mobile phones with them at school. However, they should follow the guidelines below:

  • While teaching, mobile phones should be kept on silent and used for work purposes only (not personal calls or SMS under any circumstances at any stage of a lesson). Examples of ‘work purposes’ are to call the Teachers’ Room in an emergency.
  • Teachers are advised to NOT leave their mobile phone visible to others on their desk in the Teachers’ Room, as students, messengers, and repair people enter the room from time to time.
  • If teachers keep their mobile phone in the Teachers’ Room when they go to teach, the phone should be kept on silent as it is very frustrating for colleagues when a mobile phone rings numerous times when they are trying to work!
  • During meetings mobile phones should be only used to RECEIVE calls or SMS that relate directly to work (not personal calls or SMS under any circumstances).



The ACEP teachers’ contract clearly states that teachers are not permitted to tutor ACEP students outside of the school to supplement their income.

visitors to school

Teachers are permitted to have visiting family and friends on campus to observe lessons and school life during school hours. In this event, the Head of Foreign Affairs should be advised at least one day prior to the visit.
Note that out of respect to Thai culture and Assumption College expectations visitors to the school MUST dress appropriately as clearly stated below. The visitors’ ‘dress code’ is to ensure that foreign teachers maintain a professional image with Thai colleagues, parents and most importantly our students. If visiting friends do not have suitable clothing they are welcome to see the school after 5 p.m. (Monday – Friday) or anytime on Saturday or Sunday.
  • Men: ‘smart’ pants or clean jeans (very minimum) with a collared shirt (tucked in) and proper shoes (better than joggers). No T-shirts or sandals.
  • Women: ‘smart’ dress or skirt (not denim) with a smart/collared shirt (if wearing skirt) and shoes with ankle strap. No T-shirts or sandals.
Teachers who allow visitors to enter the school not dressed as stated above will have their bonus deducted.


school vans

The school provides foreign teachers with vans (from and to Bangkok). School administrators will assign teachers to vans. Please use the assigned van every morning and afternoon. While the occasional swap is acceptable, do NOT permanently change vans, as all staff have been distributed evenly to make the trips as comfortable as possible for everyone.
Please be considerate and be on time every day. However, please wait for colleagues who are occasionally late (within reason). Before the van leaves, please ensure that all colleagues are on the van.
If you will not be on the van, please CALL a colleague on the van (CALL rather than message to ensure that they are aware).
The school guarantees that they will provide vans to and from the expressway only. Any additional routes are arranged in good faith and are a bonus for us all. There is no guarantee that additional routes will always be offered if demand changes or another issue occurs.
Drivers are not allowed to change routes without the approval of the school administration. Please do not ask drivers to change their assigned routes.



ALL foreign teachers should develop and maintain a similar rapport with students to what would be considered ethical and professional in Western countries.
Although the school wants teachers to have a friendly rapport with the students they instruct, teachers must always remember that youngsters are first and foremost students – not friends.
Teachers are expected to learn students’ names as quickly as possible to develop a rapport with students. By the end of Week 10, teachers (who teach less than 100 students) should know the name of EVERY student they teach. Knowing students’ names is also a very powerful management tool (especially in an EFL setting).
Although most of the things below should seem very obvious to Western teachers, the things that foreign teachers should not do under any circumstances include:
  • Show favouritism to individual students.
  • Give students (or past students) their phone number to exchange phone calls or SMS messages.
  • Exchange emails or chat with students (or past students) on MSN etc (see Social Networking Websites below also).
  • ‘Advertise’ their birthday in the hope of receiving gifts!
  • Tell students their assessment results, class for the following year or other information that the school has not yet made public.
  • Tell students information about colleagues (personal or professional). All teachers can choose what information they want students to know.
Social Networking Websites: Teachers should be aware that some states/territories in Western countries have laws that prevent teachers and students from becoming ‘friends’ on social networking sites such as Facebook. Assumption College English Program teachers are strongly discouraged to communicate with students on social networking sites. If they choose to do so they should create a specific teacher-student Facebook account for communicating with students (different from their personal Facebook page). In this latter case, all pictures, comments and other content MUST be professional and appropriate for students to view. These student-teacher Facebook pages should not reveal any information about the teacher’s (or colleague’s) personal matters. Photographs placed on teacher-student Facebook pages should not have other staff in them (unless they are taken at the school or a school event).
Particularly in an EFL setting, teachers must be very careful using humour with students (particularly ‘dry’ or sarcastic jokes), and ensure that students can differentiate between when they are being serious and joking. This has the potential to create behaviour problems in the classroom. As a general rule, jokes should be limited and when joking with students the teacher’s facial expression should confirm that they are joking!

Foreign teachers are employed to teach content and language in contexts – words such as ‘mate’, ‘dude’, ‘buddy,’ etc. are not appropriate to be used with students. Foreign teachers should NEVER speak Thai to students. While this may seem an easy way to explain something at the time, all academic research shows that this is effectively ‘cheating’ students. If students think their teacher can speak their native language they lose their motivation to listen to and speak English. IF teachers are learning Thai language they should not practise with students!

When speaking to colleagues in front of students always use their title. For example, “Master John” ….. not “John” only. Needless to say, conversation topics and tone should always be professional. Teachers should never express frustration or anger towards a colleague at the school.
Thai teachers should be referred to by their full name in front of students (not their nickname). Teachers should never ‘gossip’ or make jokes about other teachers (Thai or foreign) to students or use students to translate/pass messages to other teachers about being late to classes or other matters related to how they teach or use classrooms etc. This has the potential to create bad feelings between staff.

hospitalisation leave

To enable teachers who have been admitted to a hospital to recover without worrying about repaying classes, the school will provide paid absence for teachers who are hospitalised according to the conditions below:

[table caption=”” width=”500″ colwidth=”20|100|50″ colalign=”center|center”]
duration of hospitalization, duration of paid leave
1 night,3 days
2 nights,4 days
3 nights,5 days


If teachers are hospitalised for more than 3 nights the school may consider additional paid leave. In this event, teachers will be considered case by case according to the factors below:

  • Years of service to the school.
  • Nature of the teacher’s ailment.

If the illness is self-induced (for example, through alcohol abuse) Hospitalisation Leave will not be provided.

If a teacher receives paid Hospitalisation Leave, at the time of being discharged from hospital they should go home by taxi and avoid the school area until they return to work.

exam procedures in lower primary

After the exam letter has been sent out the lower primary subject teams should begin to prepare their exams.
Exam writing process:
  • The teacher who planned a unit plans the relevant exam section.
  • The exam should be easily divisible such as 40 marks overall divisible by two to get a score from 20.
  • The mark allocation must make sense. There should never be two marks for one answer in a space, for example.
  • There should be one tick or cross per mark/question to allow logical double checking. Comments like ‘I only mark what is wrong’ are extremely unhelpful for the teacher who has to do the double check.
  • There should be page subtotals and a final page total to allow fast double checking of scores by other teachers, academic department staff and the Brothers who sometimes personally check some themselves.
Content and mark allocation checking:
  • To check the content and mark allocation have teacher 1 from your subject team print the exam. This may seem extreme but teachers have just skimmed over a file on a computer before, missing basic mistakes.
  • Teacher 2 completes it as a student would, to check for errors from the student’s point of view (Year 3 found 4 errors this way in 2014).
  • Teacher 1 then marks the exam and totals it up checking for mark allocation errors, the meeting of curriculum indicators and content appropriateness (we found 3 content and mark allocation errors in this way in 2014).
  • The exam is shredded or burned and the PDF is sent for printing.
Exam Security:

Store the files on google drive and adjust the settings so only teachers from that year level can view it but no longer edit it and cannot download it. This protects you when parents start rumours about exams, as often happens in Thai schools. After the exam days remove all others except the YC from even viewing the files until the exam letter for the same exam period comes around the next academic year.

Cultural Significance of Exams:

Thai culture, the Academic Department and parents place a high value on exams and the whole exam process. At other schools any errors have lead to the need for teachers to develop marking keys that must be submitted with exams. To avoid this extra time-consuming task it is extremely important we get this right by agreeing on an exam process for lower primary like the one above.

student manners and greetings

It is the duty of all Thai and foreign teachers to instil in students respect and good manners.

All teachers must work together to encourage students in their own class, and others around the school, to do the following things:
  • Be polite and well-mannered. Say ‘Hello’, ‘Sorry’, or ‘Excuse me’ whenever appropriate to their teachers, other seniors, and fellow students.
  • When students walk by a teacher, they should greet the teacher (in Thai or English).
  • When students talk to a teacher, they should leave an appropriate space between themselves and the teacher.
  • Students in scout or military uniform should always offer a greeting in the appropriate manner.


students’ dress and hairstyle

The uniforms and hairstyles of Thai students are set by both schools themselves and the Thai Ministry of Education.
ACEP’s uniform regulations for boys and girls of different Year Levels (school uniforms, PE uniforms and scout/military uniforms) are clearly explained in the annual Students’ Handbook. All teachers are expected to be familiar with uniform expectations for the students they teach and ensure that students follow the Dress Code.



The vast majority of ACEP parents (especially parents of primary students) are far more supportive of their children (and teachers!) than many Western parents. Almost all Thai parents have high academic expectations of their children.
Mobile phone number:
  • Culturally, Thai teachers will provide parents with their mobile phone number.
  • Foreign teachers are advised NOT to give parents their mobile phone number. If parents ask for a teacher’s mobile phone number the teacher is advised to politely decline (due to ‘cultural reasons’) but offer the school’s number.
Communication with parents:

During the school year, teachers should maintain communication with parents. Methods for doing this include:

  • Email: Each teacher’s email address is on the ACEP webpage. Teachers MUST check this email address daily.
  • The students’ homework diary: For cultural reasons, teachers should NOT use red pen to write anything to parents or Thai teachers
  • Teachers cannot use any form of ACEP logo/letterhead for correspondence with parents unless this has been approved by an administrator.
When writing to parents, foreign teachers should always use a positive tone even if the student has done the worst thing in the world. This is to keep the parents on our side. Messages should begin with ‘Dear Parents’ and end with something like ‘Thank you for your help with this matter’.
Teachers should think about what they want to write, and avoid writing at a time when they are angry or emotional. They should also be careful not to ‘blame’ parents for their child’s misbehaviour, as this can be very counterproductive in Thai culture.
Gifts: From time to time parents will give gifts to teachers. Teachers may accept these although they should be certain that the parent is giving the gift ‘in good faith’ and not as an incentive for the teacher to ‘help’ their child’s scores! If teachers do receive a gift they should not openly discuss details with colleagues in the Teachers’ Room – especially around Christmas/New Year time when all teachers are receiving gifts (including money) from parents or parent committees.
Invitations to dinners etc: From time to time a parent may invite teachers to a family dinner, weekend holiday (!) etc. As a general rule, the teacher should only accept the invitation if they are willing to accept an invitation from EVERY parent who offers one in the future so as not to show favouritism to any particular students. Basically, teachers should accept ALL or NONE.
Invitations to activities arranged by parent committees: Teachers should not attend activities arranged by parent committees unless they have been approved by the school. This is because they are NOT school activities and if teachers do attend they are perceived as such by the public and/or facility or service owners.
Social Networking Websites: To ensure that an appropriate rapport is maintained with parents, and to ensure that teachers maintain a separate social life outside of school, teachers should not ‘befriend’ parents on social networking websites such as Facebook using their personal profiles.
In recent years, parents of students in younger Year Levels have set up ‘class Facebook groups’. Teachers should use a ‘teacher’ profile for this group (not their personal profile).
Discussion Topics: During the school year, teachers may develop a good rapport with some parents. However, teachers must at all times be professional and remember that certain things should never be discussed with parents. These things include:
  • Other students in the class or Year Level (e.g. – their family situation, behaviour or academic ability/results).
  • Matters related to colleagues in school (e.g. – marking systems, homework, routines, your perception of their work ethic, etc.)
  • Matters related to colleagues outside of school (e.g. – holiday plans, weekend activities, etc.)
  • Information provided during staff meetings or in memos NOT yet intended for parents (e.g.– exam results, planned activities, changes in school policy, future staffing, etc.)
Discussing matters such as these with parents is unethical and has the potential to damage the image of the school. Teachers should also be aware that matters discussed with parents could become gossip. Although discussions may occur outside of the school, if it is brought to the attention of school administrators that a teacher has not followed the guidelines above their contract may not be renewed the following school year.
If parents ask for information teachers should be vague or tell them directly that they do not know yet.
Meetings with Parents: Teachers are encouraged to arrange meetings with parents if a student is having ongoing academic, social or behaviour issues. However, before requesting a meeting with parents, teachers should discuss the matter with their Year Coordinator / Head of Content or another school administrator to seek their approval (in case they can provide additional information).
Teachers should ensure that all meetings have a clear agenda and objectives that will assist in improving the problem/s rather than being a ‘venting’ session. If a translator is required for a meeting, teachers should speak with the Head of Foreign Affairs who will arrange for a suitable Thai colleague to assist. If the meeting is outside of school hours and a translator is required, the teacher should give at least 48 hours notice. Following parent meetings, the teacher should record details of the meeting and give them to the Head of Foreign Affairs for filing and future reference.
Parent Committee Meetings: During the school year parents from each class will be invited by Parent Committee Leaders to attend meetings.
Foreign teachers are encouraged to attend some of these meetings. If they decline an invitation (“in order to allow parents to run the meetings in Thai”), foreign teachers should offer to prepare a summary of matters related to the class that the Parent Committee Leaders can translate into Thai and distribute to all parents.

thai and foreign teacher interactions

Sometimes foreign and Thai teachers find certain aspects of working with each other frustrating.
ACEP is a new school and it is up to all foreign and Thai teachers to ensure that good, positive working relationships are established and maintained between Thai and foreign staff.
Teachers must always be polite and professional when interacting with Thai and foreign colleagues. Under NO circumstances should a foreign teacher be confrontational, condescending, patronising and/or express anger or frustration with Thai colleagues.
Foreign and Thai teachers should look upon each other as ‘colleagues’ and ‘equal’. Foreign and Thai teachers should not look upon their co-teacher (who they share a class with) as an ‘assistant’, but rather work together, sharing all responsibilities, for the benefit of their students.

Problem with a foreign or Thai teacher: If a teacher has a serious problem with another teacher, they should discuss the matter with an Head of Foreign Affairs who will make suggestions for resolving the issue/s.

Depending on the Thai teacher’s English level, teachers are advised to try to talk to each other professionally about the issue/s.
Foreign teachers should remember that some Thai teachers’ English is not strong so avoid discussing ‘contentious’ issues where the content of your comments could be misunderstood (especially if it is a 20 second conversation at the classroom door when changing periods, for example).
If a foreign or Thai teacher is repeatedly late or causing ‘frustration’ in another way, teachers should keep a record of their actions over a few weeks and give this to the Head of Foreign Affairs and a procedure will be followed to resolve the problem.


foreign teacher interactions with foreign colleagues

One of the benefits for foreign teachers working at ACEP is working with people from all over the world and having the opportunity to exchange cultures and professional ideas. Indeed, many former teachers have developed lifelong friendships from working at the Assumption College schools.By the nature of this job, it is likely that staff will socialise together more frequently than if they were working in their home country where people would have a larger social circle. However, teachers are encouraged to try to develop a social circle outside of work.

Within a sizeable staff, different friendship groups or ‘cliques’ will naturally develop. It is up to all teachers to ensure that these ‘cliques’ remain amicable and professional at work.

While on a professional level people will express differing opinions at times during meetings, etc., teachers should always speak to others in a polite, calm and respectful tone.
Under absolutely no circumstances should a foreign teacher express anger towards a colleague in front of students or Thai teachers.


The only people who have keys to EP classrooms and other learning areas are the school’s cleaners. They unlock the rooms at approximately 7 a.m. and lock them again at approximately 5 p.m. each day. During each school week, every classroom is used by approximately 8 teachers.
Therefore, the teachers should always:
  • Keep the teachers’ desk clear for other teachers to use.
  • Allow whiteboard space for other teachers to use.
Please note, while teachers are encouraged to take ownership of their homeroom classroom, they must remember that the rooms do not belong to them. For Year 1-3 teachers especially, while you are the main teacher in your room, your classroom, whiteboard, smartboard, etc. are the school’s property and other teachers are entitled to use them.
Same within Year Level (Primary):
While occasionally the furniture, number of display boards, etc. in classrooms will differ, the school’s intention is to provide all classrooms within a Year Level with exactly the same equipment.
Teachers cannot request additional furniture or other significant alterations to their own classroom.
Classroom Displays and Cleanliness:
In Thai culture, the way that things look is VERY important and current and prospective parents WILL judge the school by the school’s appearance. It is the entire staff’s responsibility to ensure that the school maintains bright educational displays and a high level of cleanliness at all times.
All teachers are responsible for updating classroom displays during the school year. As a guide, the font used on displays should be BIG so that students can read it from a distance – as a guide minimum size should be 130 Comic Sans.
  • Year 1-3 foreign homeroom teachers are responsible for decorating their own classroom. The Thai teacher who shares the homeroom may help with some displays.
  • Year 4-6 teachers are responsible for arranging furniture, etc. in the classroom and maintaining some display boards. All rooms will have designated Mathematics, Science and English boards and the subject teachers are responsible for the content on those display boards. The common boards at the front (or side) of classrooms should be maintained by the Homeroom teachers (Thai and foreign).
  • Year 7-12 teachers are responsible for arranging furniture and maintaining displays in their classroom. Heads of Content will provide directions when necessary.
While all teachers should ensure that rooms remain tidy while they are teaching, it is the Homeroom teacher’s job to ensure that their classroom remains tidy through the school year. This includes keeping all bookshelves tidy and not cluttered with rubbish and repairing common display boards as they get damaged. Rubbish should not accumulate in or behind cupboards.
The school requires ALL teachers (Year 1-12) to maintain a ‘fish bowl’ effect in their classroom to allow people to see into the classroom from the corridor. Therefore teachers should not stick anything to windows or glass doors that face the corridor.
Preserving Classrooms:
The school has invested an enormous amount of money to provide modern and attractive classrooms for teachers and students.
By its nature, the school will have a reasonable turnover of foreign teachers each year. Although some foreign teachers may only work at the school for 1-2 years, they are expected to take ownership of classrooms and resources to ensure that they are preserved for future years.
In order to preserve classrooms, under no circumstances stick anything to painted walls or doors with sticky tape, glue, blu-tac, etc..
Teachers should never use ‘thinner’ to clean permanent pen or stubborn stains off whiteboards as this may damage the whiteboards.
Technology in Classrooms to assist with Teaching and Learning – SmartBoards:
All classrooms are fitted with Samsung smartboards. Year Coordinators will provide guidance on how to use these if required. New teachers are encouraged to use these as often as possible to ensure that they familiarize themselves with their operation.
Teachers should keep the remote control/s for any electrical devices in classrooms under the smartboard.


morning assembly

Every morning of the school year, music will be played around the school to signal teachers and students to assemble for morning lines. Teachers should leave the Teachers’ Room IMMEDIATELY when the music begins (NOT towards the end).At the end of the music, a Thai or foreign administrator will announce that the Thai National Anthem will begin. At this time all students and teachers must stand to attention and face the flag poles.

Immediately after the Thai National Anthem a secondary school student will lead all students in saying the school prayer (in Thai or English) over the school public announcement system. All students and teachers (Thai and foreign) should place their hands together for the prayer. While the prayer is being said, teachers should stand still with their hands in prayer position (same as students). They should not move up and down lines at this time unless absolutely necessary.

After the prayer there will usually be some activities (5 – 15 mins) before the students go up to their classrooms:
  • Monday: announcements
  • Tuesday: D.E.A.R (Drop Everything and Read)
  • Wednesday: Meditation
  • Thursday and Friday: Certificates, Special Ceremonies
Although foreign teachers may not understand some parts during morning assemblies, they must show appropriate respect and act as role models for students during these morning ‘rituals’. To be more specific, teachers should:
  • Ensure the students in their homeroom class are quiet and well behaved.
  • Not talk or play with students.
  • Not talk to colleagues unless they are discussing work matters. In this event, conversations should be kept very short.
  • Remain in the assembly area for the entire duration of the morning assembly (National Anthem, prayer and announcements) every day.
Teachers should be aware that in Thailand, the National Anthem ‘draws rank’ over EVERYTHING. Do NOT walk or talk (or use a fan) during the National Anthem.
Each Monday morning, the Assumption College Song is added to the morning assembly. Teachers should show the same respect for this song as they do for the National Anthem.



Display Boards in Corridors, etc.:
Teachers may be asked to prepare display boards around the school during the year. If this occurs, the displays will normally have a theme, for example Father’s Day, Christmas, etc..
If a group of staff are asked to prepare the display, they are required to work together regardless of other duties, teaching, etc. – all staff are busy.
Teachers are encouraged to be creative when preparing displays. Most importantly, displays should appear attractive as we want to ensure that we exude a professional image to current and prospective parents.
A few things that teachers should consider when preparing ACEP displays are:
  • The displays should appear quite ‘full’ (not too sparse)
  • Displays that are predominantly photos should be reasonably symmetrical and balanced (not random arrangements that may make the display look as though it was prepared quickly).
  • When printing photos they should almost fill an entire piece of A4 paper (not centred with a 5cm border) or at least all photos should have the same sized border.
  • If staff are assigned to prepare the display they should remove the current display and discuss its storage with the Head of Foreign Affairs (especially if it can possibly be ‘recycled’ the following year).

The display board layouts can be found HERE


Royal Anthem

Every Friday afternoon, students will line up outside their classrooms for a prayer and then the Royal Anthem or “King’s Song”. Everyone in the school will stand up for the duration of the Royal Anthem and teachers must set and maintain VERY high expectations for students to sing and show appropriate respect at this time.

taking students to lunch

Primary and Secondary students will have different lunch breaks.
Year 1-2 students will eat their lunch on the Ground Floor of the Ave Maria Building. Year 3 students will eat their lunch in the canteen under the Trinity Building.
If teaching a Year 1, Year 2 or Year 3 class during period 3 (before lunch break) the teachers’ responsibilities are below:
  • Walk students to the lunch room at 11.30 am and assist students in an orderly style.
  • When arriving in the lunch room, the teacher should direct all students to line up in two orderly lines at the door.
  • The teachers should walk the students to their assigned table in two orderly lines and stay to supervise them.
  • While supervising students eating their lunch, the teacher should pour water for all students in their class and stay with them until most students have finished eating.
  • Students should ask teachers for permission to leave the table when they have finished eating.
Year 4-6 students will eat their lunch in the canteen under the Trinity Building. Teachers must walk their students all the way to the canteen in relatively quiet and orderly lines. However, once students are in the canteen teachers can leave students to secure their own lunch.
Some students may on occasions make excuses to not go to the canteen, although primary teachers are required to take all students in the class to the canteen.


No students in classrooms during breaks

ALL Thai and foreign teachers in both the Primary and Secondary school should NEVER leave students unattended in classrooms during breaks.

At the conclusion of lessons prior to breaks all Thai and foreign teachers must ensure that students are sent outside of the classroom (without exception).
Staying in classrooms during breaks may be a punishment for not completing work, etc.. In this case however, the teacher must be present AND the student’s friends should not be allowed to wait for him in the classroom (or corridor).

Morning Breaks

  • Students should remain in the corridors on their classroom floor.
  • Teachers will be rostered to supervise students.
  • Classroom doors should be closed and students should remain outside.
  • At the conclusion of the break, students should line up outside their classroom.
  • If teachers are teaching after morning break then they should be ready to leave the Teachers’ Room BEFORE the period starting time.

Lunch Breaks

  • After eating their lunch students are allowed to play in the designated areas of the school playground (these are advised at the beginning of the school year and are revised from time to time depending on the condition of the grass on the fields).
  • Students are NOT allowed up on classroom floors at these times for safety reasons.
  • Teachers will be rostered to supervise students in the playground. At these times, teachers should be focused on their duty. They should not take a book to read, etc.
  • At the conclusion of lunch breaks, music will be played. Primary students will line up in the centre courtyard of the Regina Coeli Building and Secondary students may walk upstairs and line up outside their classroom.
  • If teachers are teaching or leading another activity after lunch break then they should be ready to leave the Teachers’ Room immediately when the music begins.

Breaks During Wet Weather

In the case of very heavy rain teachers will be required to supervise students either in corridors OR classrooms. This will occur rarely but all teachers should be prepared to assist as requested/assigned by their Year Coordinator or other school administrators.


Class and teacher timetables are arranged by a team of foreign and Thai staff who make every effort to prepare timetables that are suitable for students and teachers.

By their contract, teachers are required to teach a maximum of twenty hours face to face per week. In addition, teachers are rostered for various duties.

When allocating teaching hours, the subject matter taught by each teacher, associated preparation and marking time are considered by the school.

Teachers are expected to know their weekly schedule well and therefore be punctual to their classes.

All the timetables (teacher and class timetables) can be found in ACEP Shared Files.

lines outside classrooms

If teachers are teaching at any time of the day that falls after a break, then students should be lined up outside the classroom and not allowed to enter until they are in two quiet lines. This is to calm the students prior to entering the classroom.In keeping with Thai culture, teachers should stand at the front of the line near the door and expect each student to show them appropriate respect (‘wai’ or lowering their head) as they enter the classroom.

New teachers should seek clarification of this routine from their Year Coordinator / Head of Content.


morning homeroom periods

Activities during Morning Homeroom Periods will differ considerably between Year Levels.Generally the activities during Homeroom Periods (especially for Primary classes) will be for one of the purposes below:

  • to provide moral guidance to students
  • to build a class community spirit
  • Year Assemblies
  • to increase the students’ basic level of literacy (reading activities for example)
  • to provide skills that support the curriculum for subjects taught by the foreign teachers
The activities for each Year Level will be advised at the beginning of the school year by the Year Coordinator. Once activities have been advised, there MUST be consistency between classes within the Year Level.

It is the Homeroom teacher’s responsibility to ensure that these activities are completed during Homeroom Periods, regardless of the subject that they teach (in the case of Year 4-12 teachers). Teachers should not replace these activities with DVD’s, playing games, etc. under any circumstances.

afternoon homeroom periods

All primary and secondary classes have a short Afternoon Homeroom period. The purpose of the afternoon homeroom is one of the following:

  • Students to copy homework into their diaries.
  • Distribution of letters from the school, etc.
  • Reminders about special events the following day (associated uniform, etc.).
  • Students to clean their classroom.


Thai parents expect teachers to set homework for students almost every day, however, the amount of homework should be reasonable. Homework set by teachers may be the completion of an activity that was begun in class on that day or it may consist of other tasks or activities.Teachers should write details of the expected homework on classroom whiteboards for students to copy into their Homework Diaries.

If homework is a term project, teachers should check students’ progress regularly, not just collect the projects at the due date.

PRIMARY TEACHERS: It is an individual teacher’s responsibility to ensure that students return their completed homework by keeping records. The punishment for students who forget to return their homework is determined at Year Level at the beginning of the school year and should be enforced by each teacher.

Thai parents expect homework to be collected and checked by teachers. Teachers should not use the excuse that the students ‘didn’t return it to me’ for failing to check homework. Teachers must ‘chase’ homework that has not been returned.

NOTE – During Summer School ALL primary teachers must place a ‘Homework’ section on the whiteboard in their homeroom classroom using permanent marker. This will be used during the school year.

SECONDARY TEACHERS: In order to teach students a sense of responsibility, teachers should expect their students to submit their homework by the required date. If they fail to do so the teachers should give them a reminder to submit the work the following day. Students will be penalised for failing to submit homework after a reminder.


students moving around the school

ACEP students vary greatly in age, size and maturity. This guarantees that the school maintains a warm ‘family’ feeling BUT it also means that teachers must ensure that students follow safety rules.To best guarantee the safety of all of students (especially Year 1-3) EVERY teacher must maintain high expectations of the way that students WALK around the corridors and stairs of the classroom building.
Primary and Secondary students should always be accompanied by a teacher when walking to a different learning area in the school (for example to PE lessons, Computer lessons, Science Lab lessons, Music lessons, etc.).

Teachers should make every effort to ensure that students are quiet and sensible at these times. Primary classes should walk TOGETHER. As a guide there should not be more than 10 metres between the first and last students in the line. Teachers should set this expectation to students from the start of the school year.

marking (checking) students’ work

Thai parents expect for all work set by teachers to be marked or checked, regardless of their child’s Year Level.
Teachers should check and return students’ completed work within 2-3 school days. Teachers should not allow numerous pages of work to accumulate unchecked. Some general rules for checking students work are:

  • Tick or cross EVERY question/answer.
  • Write the correct answer when students make an error OR direct the students to try again and then re-check the work (writing the correct answer if necessary).
  • Marking as a class or peer marking can be appropriate and beneficial for students learning. However, if teachers use this method they need to personally re-check and sign these pages.
  • With the exception of regular activities like weekly spelling tests, teachers should NEVER write a numerical score on work that they have checked as this has the potential to cause problems with parents who will assume that the task was an assessment activity and scrutinise it incredibly closely.
  • Teachers should always initial and date work when they finished checking it. If the work checked was several pages of a textbook, teachers may write their initials and date on the last page that they checked only.


teaching – in classroom matters

Teachers should aim to teach engaging, well structured lessons that are clearly well prepared. Lessons should have clear learning objectives and integrate the use of IT equipment and other resources provided by the school.Teachers are expected to be punctual. They should be ready to start teaching at the time that is stated on the school timetable. Likewise, they are expected to finish lessons at the stated time.

Teachers who have a free period prior to a teaching period should always leave the Teachers’ Room a few minutes prior to the period starting time stated on timetables to ensure that they are not late to teach.

If a Thai teacher is teaching in the classroom, foreign teachers should not enter the classroom until it is clearly obvious that the Thai teacher has directed students to pack away their books, etc. (this is cultural). Teachers should wait outside the classroom until this time.

If a foreign colleague is teaching in the classroom, teachers should not enter the classroom before the end of the period to avoid interrupting the conclusion of the previous lesson (unless they are invited in). Again, teachers should wait outside the classroom until that time.
When teachers have finished teaching they should direct all students to pack their books away, ready to begin learning the next subject. When teachers have finished teaching they (or a student) should clean the whiteboard ready for the next teacher to use.

Teachers should always ensure that students keep the classroom tidy while teaching and leave the desks and chairs neat and orderly.

Under all circumstances teachers should avoid leaving students unattended. If you have an ‘emergency’ (e.g. – accident, student with toilet issues OR personal toilet issues, etc.) while teaching, direct the class leader to watch the class and send a student to the Teachers’ Room to ask a colleague to assist OR tell a colleague in an adjacent classroom that you have to leave.

Teachers should always remember that they are employed to teach content AND English every lesson. They should constantly stress correct pronunciation and avoid the trap of speaking or accepting ‘Tenglish’ (Thai English) from students. Teachers should also avoid speaking ‘Tenglish’ with Thai colleagues.

Teachers should also be aware that Thai parents and teachers are generally very good spellers. Teachers must be careful with their own spelling and regularly consult with a dictionary if they know that they are a weak speller – especially when preparing displays, worksheets or corresponding with parents.

late teacher procedure

As all ACEP classrooms are in relatively close proximity to each other, all staff should be punctual.
When a teacher has finished teaching a lesson and the next teacher has not yet arrived to teach the class, then the procedure below should be followed:

  • FREE the following period – If you are free the following period then you are asked to wait with the class until the next teacher arrives. If after five minutes the teacher has not arrived then send a student to the Teachers’ Room to politely advise/remind the colleague that it is time for them to teach.
  • TEACHING the following period – If a teacher has to teach another class then they should follow the time on their timetable and move to the next class leaving the first class unattended. However, they should direct students to sit quietly and direct the class leader to watch the class before they leave the classroom.


All ACEP worksheets must look professional. Teachers cannot simply photocopy a page from a book and give that to students under any circumstances.As staff in the school will come from countries that use either British or American spelling, teachers should use one or the other (but NEVER a combination.). Teachers can then use the spelling in these lessons as an incidental teaching point (different spelling in different countries).

As ACEP is a new school it is important that all teachers follow the same standards to provide parents with a professional image.

When preparing a worksheet, all foreign teachers should always follow the procedure below:

  • Include “Name, Class, Number and Date (Year 1 – Year 12)
  • Divide sections on the worksheet using numbers (1, 2, 3 or Roman Numerals) rather than ‘bullets’ so that teachers can easily refer to a section when discussing the worksheet with students.
  • Check thoroughly for mistakes.
  • Give to a colleague to check for errors/suggestions.
  • Years 1-3 only should use a font that is similar to printed handwriting. For example, Comics Sans font.
Thai parents will comment if worksheets contain errors. Teachers MUST be accountable for the worksheets that they produce and/or are asked to check for a colleague.


managing student behavior

ACEP educates students from Year 1 – Year 12.
Behaviour regulations for primary and secondary students are clearly explained in the annual Students’ Handbook. All teachers are expected to be familiar with this information.

Generally, although very different behaviour management techniques need to be used for managing students of different ages, the points below should relate to all teachers/students regardless of the Year level.

In almost all cases of misbehaviour, initially, Thai and foreign teachers should try to manage all student behaviour issues alone (so the matter does not escalate quickly). Foreign teachers of younger Year Levels may seek the assistance of their Thai co-teacher (at an appropriate time) for translation.

In serious cases, teachers should consult with their Year Coordinator / Head of Content, Head of Foreign Affairs and/or staff from the Student Affairs office who will teachers to deal with extremely serious or ongoing behaviour problems.

Particularly in the primary school, Thai students respond well to positive reinforcement. They are also very competitive and teachers are encouraged to motivate and manage their class by using a Group Points system. New teachers should ask colleagues to explain this system.

At the beginning of each school year teachers are expected to establish a classroom routine that clearly sets expectations and boundaries for students. It will be necessary for teachers to re-set their expectations throughout the school year at times when the class becomes unsettled.

At certain times if there are behaviour problems frequently arising in a class, teachers are advised to stop teaching and re-set their expectations rather than allowing students to be rude (talking continuously, etc. while the teacher is teaching).

During the school year, if teachers have an ongoing problem with a student’s behaviour they should ensure that they have tried a variety of teaching strategies before seeking assistance from others. This is to avoid escalating matters until absolutely necessary so that we don’t run out of consequences.

The strategies may be simple things like:

  • staggered transitions within lessons
  • non-verbal desists
  • praise for compliance
  • proximity
  • suggesting alternate behaviour
  • separating troublesome students
  • in-class timeout before sending students to administrators assigned to assist with severe behaviour cases.

If teachers do seek assistance from a colleague they should avoid disrupting them during their teaching time unless it is absolutely necessary.

Teachers should also remain involved in the ‘discipline’ of their students as required. Teachers should not tell the colleague about the problem and then walk away thinking that their job is done unless that person asks you to leave so that they can speak with the student alone.

If a teacher sees a colleague disciplining a student they should not try to assist or become involved unless the colleague indicates that they would like input from another teacher. As a general rule, in Years 4-12, the Homeroom teacher should be involved to some extent in disciplining students for serious misbehaviour during the lessons of another teacher.

Some final points regarding the management of student behaviour:

  • If teachers have ongoing problems managing student behaviour they should reflect upon their own teaching methods and the rapport they have developed with students. This is not to say that they are a ‘bad teacher’ but as all teachers learned during teacher training many student behaviour problems are correlated with the teacher’s teaching or management style and can possibly be solved by the teacher making changes to their own teaching methods.
  • Teachers are not allowed to send students out into the corridor as a punishment. The exceptions may be when a serious incident (such as a fight) occurs in the classroom and the teacher needs to separate students or wants to speak with them privately. In this latter case the time that the student spends outside the classroom should be no more than a few minutes.
  • Yelling at students, slamming classroom doors or using other management methods which could be perceived by others as aggressive or interfere with lessons in adjoining classrooms should never be used by teachers.

rewards, awards and consequences

All ACEP teachers are expected to encourage students to behave well at school by focusing on rewarding their positive actions rather than constantly punishing them for misbehaviour. Teachers should aim to make every student want to be good.To be fair to all students however, students who do regularly misbehave will be punished.

The school’s aim is to create a happy classroom environment where every student can do his best work without being distracted by others.

Teachers must always maintain a positive attitude to students – even those who do misbehave persistently.

In addition to the school’s overall behaviour plan (as described in the Students’ Handbook), Year Coordinators will lead staff in devising a Positive Reward and Consequence System for students. This system must be used by all teachers who teach that Year Level during the school year.
The system should be explained to students at the beginning of the school year and they should be reminded as a group, during Year Level Assemblies, from time to time.

Positive Rewards:

These will vary between Year Levels.

Teachers should reward students for good or improved behaviour, effort, morals or values, friendship, team work and/or academic work. Teachers should explain why they will reward students and ensure that they award students consistently in the class/Year Level.

Awards – Merit Awards and Exemplary Student of the Month


Year levels may decide to produce and present awards to students. If so, teachers must keep a record of award recipients to ensure that all students receive awards from time to time and to ensure that individual students do not receive significantly more awards than others.

If Year 4-12 teachers would like to present an award to a student who they are aware has been problematic for a colleague, they should raise the student’s behaviour and progress in a Year Meeting to determine if the timing is appropriate.

Thai culture places great importance on ALL awards, and therefore teachers should make every effort to ensure that they take the award preparation process seriously and prepare awards that look professional – they should not be messy.

Standard for writing on ANY award (Year 1-12):

It is important that all staff maintain a standard  when preparing awards, to ensure that ACEP exudes a professional image to parents. When writing on any awards teachers MUST write the information in the format below in a clearly legible script:

Screen Shot 2015-03-05 at 12.08.47 PM

Consequences for misbehaviour / Timeout
  • All Year Levels will implement a Timeout System and this will be explained by Year Coordinators.
  • Timeout will entail duties for teachers.
  • It is important that teachers use the Timeout System consistently so that students are aware that any misbehaviour will result in the same consequence, regardless of the instructor in charge.
Special Timeout outside the Teachers’ Room

On occasions students will be punished with Special Timeout by standing outside a Teachers’ Room (or a similar area). This punishment is for very serious misbehaviour and may be set by an administrator only.

The only staff who should talk to students when they are being punished in this area are their teacher or the administrator. As the students are there for punishment, other staff should not acknowledge or interact with them unless absolutely necessary.

Student Behaviour Charts

If a student engages in extremely serious misbehaviour, or misbehaves repeatedly, they may be given a special behaviour chart to focus on improving target behaviour/s. This will usually be provided after a parent-teacher conference so all parties are aware of the target behaviour. It is the student’s responsibility to ensure that their behaviour chart is completed by the teacher at the end of each lesson. However, it is up to the teacher to ensure that they are aware of the target behaviours on the sheet and make a professional judgement primarily about these behaviours only on the behaviour chart. Other minor misbehaviour/s should be addressed with the standard reward/consequence system.

lesson planning

As ACEP is a new school, it is closely scrutinised by the Ministry of Education. Teachers MUST follow the systems described below to ensure a consistent and professional standard of documents are produced by all teachers in the school.Assumption College requires all Lesson Plans to be computer generated. They must ALWAYS be saved on the cloud storage box.com (if they are not saved on box.com, lesson plans are considered to be incomplete).
The school requires all classes within a Year Level to use exactly the same worksheets and textbook pages for each subject.

The Lesson Planning system will be explained to new teachers by their Year Coordinator/Head of Content. Basically, teachers within each Year Level or Content Group will be allocated Units of Work to plan.
Actual units of work should be completed in full and submitted to the Year Coordinator/Head of Content for checking two school weeks prior to when the units are to be taught.

Full units of work consist of:

  • A Unit Planner
  • Individual Lesson Plans
  • Associated worksheets or details of textbook pages.
  • Associated resources will also be listed in the Lesson Plans.
After Units of Work have been approved, teachers are responsible for making copies of the unit for colleagues to teach (where applicable).

While teachers are encouraged to ‘recycle’ units of work from previous years, all staff are required to make some improvements to the units that they are assigned to plan. These improvements may include changes to worksheets, PowerPoint presentations, resources, displays, etc..
The teacher who is assigned to plan each unit of work is also responsible for preparing a Unit Evaluation at the end of each unit.

Assessment: Thai culture places great importance on regular testing of students’ progress. This fact is clearly explained to teachers prior to their employment. Although regular formal testing contradicts Western educational practice, ACEP foreign teachers must accept this system.

Assumption College assessment consists of ‘Ongoing Assessment’ and ‘Formative Assessment’ and ‘Summative Assessment’ (formal exam papers four times per year).

Full details of the assessment procedures will be explained by Year Coordinators / Heads of Content.

playground duties

All teachers will be rostered for playground and other duties during the school year. Teachers should look upon these duties as a positive way to interact with students outside the classroom.

Details of teachers’ responsibilities when on each duty will be provided. Ultimately teachers should use their own discretion when on a duty to ensure that students are safe from harm.
Failure to attend these important duties is considered serious.

year assemblies

Year Assemblies are held periodically (as arranged by teachers within the Year Level). These will usually occur during morning Homeroom Periods.While activities will vary greatly between Year 1 and Year 12, the purposes of Year Assemblies are to bring all students in the Year together as a whole to build ACEP spirit, reward good achievements and provide students with common announcements. Other activities may include celebrating birthdays, singing songs and listening to student presentations. Assemblies also provide students with another English Environment.

For most students, the Assemblies are the only model that they have of appropriate English audience/presenter behaviours. Therefore, all teachers are required to act as appropriate models at these times. For example:

  • Teachers must stand at the front centre of the room and speak with a strong, clear and expressive voice.
  • When students speak in assemblies they should be encouraged to follow the same guidelines.


special whole school ceremonies and activities

During the school year there will be numerous special whole school ceremonies and activities. The dates of most of these are advised in advance, although occasionally they will occur with little or no notice.On mornings of these special ceremonies and activities, ALL foreign teachers are required to leave the Teachers’ Room earlier than normal to ensure that students line up as quickly as possible.
During the special events, foreign and Thai teachers share the responsibility of the students in their class at ALL times.

Teachers should make every effort to monitor their students’ behaviour during the activities in a discrete way. Teachers are advised to tell students the previous day that the activity will be held,  and at that time explain behavioural expectations and consequences for misbehaviour.

If students do misbehave during a whole school ceremony or activity, teachers should use quiet and unobtrusive management techniques. If the misbehaviour is not too serious it may be best to ignore it and then reprimand the student/s after the assembly in the classroom (in front of their peers) to discourage future episodes.

As the whole school ceremonies and activities are often relatively formal, it is totally unacceptable for teachers to converse with colleagues unless discussions are short and relevant to teaching.

All Assumption College Staff are expected to join whole school ceremonies and activities. Teachers who do not have a Homeroom class must also attend.


field trips

During the school year all ACEP teachers will participate in at least one field trip.
On these occasions, teachers should assume similar responsibilities to what they would in a western country. Teachers should remember that they are on the field trip for the benefit of students (not themselves) and taking care of students is their priority. For example, if teachers want to buy souvenirs, this should not be at the expense of supervising students. When on field trips, foreign teachers need to be extra vigilant because it is likely that the students are more excited than normal and obviously in the public eye. Teachers should remember basic teaching strategies to keep students organised and polite, e.g., arranging staggered times in souvenir or snack shops and toilets. Teachers should also remind students (preferably the day before) of basics like saying ‘thank you’ to staff at the end of the visit.

If an accident does happen during a field trip, teachers should provide the school with full details to keep on record, as teachers would be required to do in western countries.

Teachers will be advised what clothing they are required to wear for each field trip. All teachers attending MUST wear the same clothing as advised by administrators.


class parties

Teachers must minimise the number of parties they have with their class, as this (usually) results in extra work for teachers, co-teachers and school cleaners.As a general rule teachers CANNOT have parties on the last day of school before exams and during the exam week.

Parents should be advised at the start of the school year that on their child’s birthday they should provide a cake ONLY (with disposable plates, etc.). If a parent provides more than a cake for their child’s birthday then the teacher should tell the whole class to remind their parents that they should provide a cake ONLY to prevent ‘competition’ amongst parents.

If teachers would like to organize a party in their classroom with food from the outside, they should complete the ‘Form for bringing food to school’ (a docx version can be found HERE) (both sections of the form) and submit it to Ms. Sirirat (Regina Coeli Building, Floor 1, Student Affairs Office) at least 3 days before the party. Teachers should pick up the form (with Ms. Sirirat’s decision) the following day from the same office.

annual parent orientation meetings

One Saturday per year, ACEP invites parents to a ‘Parent Orientation Meeting’. This is basically the school’s parent-teacher meeting day.On the day of ‘Parent Orientation Meeting’ all parents are invited to meet their child’s foreign and Thai teachers in their classrooms. Prior to meetings with teachers, parents also attend a meeting in the school auditorium where administrators provide them with general information about the school in the current year.
In classrooms, foreign and Thai teachers should agree on a time frame to speak with parents.

5 minutes: When most parents have arrived Foreign and Thai teachers introduce themselves. Foreign teachers invite parents to introduce themselves and name their child.
20 minutes: Foreign teacher speaks.
20 minutes: Thai teacher speaks and arranges parents to form the class parent committee.
15+ minutes: Discussion

Some general points that teachers should remember when talking to parents are:

  • Be confident and positive about all aspects of ACEP.
  • As there will be a large number of parents attending the meeting, teachers will not be able to speak with individual parents in details about their child’s progress. Rather, teachers will present to the parents general information about their teaching, expectations, routines, etc.
  • If a parent would like to talk in detail about their child’s progress, they should be politely asked to arrange an appointment with you at another time or perhaps at the end of the session.
  • Make a point of answering what the parent asks only. Going into more detail than necessary has the potential to cause confusion. Be polite but to the point.
  • Foreign teachers should remember to speak slowly and clearly. Avoid colloquial language. This may be hard to do if you are nervous.
  • If teachers are unable to answer any questions they should suggest that the parent/s organise a time to speak with the Head of Foreign Affairs, Year Coordinator / Head of Content, etc.
Finally, to ensure consistency between classes and Year Levels, teachers cannot present parents with any handout material at the Parent Orientation Meeting.


ipads and laptop computers

Primary ACEP Teachers are given an iPad and Secondary teachers are given a laptop computer to use for the duration of their employment with the school. Needless to say, all teachers must take care of the iPad / computer. In the event that it is damaged or stolen, the teacher will be responsible for replacing it.


All important updates, documents, request forms, dates, etc. can be found on ACEPHelpDesk (acephelpdesk.info). Teachers are required to check the website every morning (between 8:00 a.m. and 9:00 a.m.) and in the afternoon at about 3:00 p.m. Teachers should familiarize themselves with the website and always check it first when looking for information.


shared documents

Important files are  in a cloud storage (box.com for 2015 Academic Year) and can be accessed through a link on ACEPHelpDesk (acephelpdesk.info). Teachers are expected to be reasonably familiar with file locations and print files themselves without requesting assistance from other staff.Lesson plans should be uploaded to the cloud (more details about it will be given during 2015 Summer School).



Each teacher receives a paper allowance at the beginning of each term. This is to print worksheets (limited copies), grade sheets, lesson plans, and classroom displays.Teachers should not print class sets of worksheets and instead use a Photocopy Request Form on ACEPHelpDesk.

Printers should be defaulted to low quality/black and white printing.

While teachers are encouraged to use colour printers to make classroom displays, awards, etc., they should plan the use of these printers carefully to minimise unnecessary ink usage as this can be a considerable resource expense.

Teachers should not use colour printers to print personal photos, football team logos, etc.


recycling paper

There are boxes in the Teachers’ Preparation Rooms for recycled paper. The paper placed in this box:

  • Must be blank on one side so that it can be used in computer printers or the photocopier later.
  • Must be placed with the PRINTED SIDE UP.
  • MUST not contain staples as these will damage printers or the photocopier.
Paper with printing on both sides should be placed in other paper recycling bins around the school.

Teachers’ Rooms

ACEP staff will be divided between Teachers’ Rooms based on the Year Level/s and subjects they teach. Thai and foreign teachers will share the same Teachers’ Rooms. The Teachers’ Rooms are common rooms for all staff. To ensure that everyone feels comfortable in these areas, and to provide visitors with a professional impression, all teachers are required to maintain a hygienic and tidy work environment.


noise level in Teachers’ Rooms

There is a very fine line between maintaining a friendly environment and a professional work environment. Teachers need to give and take with their expectations.Teachers should:

  • Speak with others quietly during their Free Periods as there will be colleagues working.
  • Not disrupt others if they are obviously working.
  • Not yell across the teachers’ room to a colleague. They should walk to their desk.
  • Not interrupt meetings under any circumstances.
  • Use earphones when listening to sounds (music or DVDs, YouTube, etc. that relate to teaching).


Teachers’ Rooms matters

Teachers are required to follow the points below in their Teachers’ Rooms. These are based on a combination of common professional etiquette AND from experiences during past years:

  • Teachers should come to the Teachers’ Room each day before school, during their lunch break and after school (if they taught last period) to check for any messages/documents that may have been left on their desk.
  • Cleanliness – teachers MUST consider others. Clean up after yourself immediately. DO NOT leave any dirty plates, etc. on your desk.
  • Similarly, teachers should ensure that when they use the small kitchen rooms, which are intended to prepare tea and coffee, etc., that they do not leave any mess. They should wash their own cups, spoon, plates, etc. immediately after using them.
  • Teachers should be self organised, and out of fairness to colleagues avoid sending students to the Teachers’ Rooms for things such as photocopying and water for personal consumption.
  • Air Conditioning Temperature: As male teachers have to wear long sleeve shirts and a tie and most female teachers generally wear tops with short sleeves the Teachers’ Room temperature can be contentious. To avoid issues all staff should follow the points stated below:
    • Do not change the temperature of the air conditioners. They should always be set at 24 degrees.
    • Do not make comments about how hot or cold the room is (.).
    • Female teachers should consider the temperature in the Teachers’ Room when having uniforms made.
  • Windows should not be opened in the Teachers’ Room while air conditioners are on as this will waste energy.
  • Photos above desks and screen savers on computers should be appropriate for students to see.
  • Conversation topics should be appropriate for a Teachers’ Room in a western school. Teachers should not speak about matters that have the potential to offend colleagues (topics such as politics and religion MUST NOT be discussed in a Teachers’ Room).
  • While possessions should be safe in the Teachers’ Room, teachers are advised to not leave any valuable items clearly visible on their desk to prevent the possibility of theft. This is particularly the case as there are sometimes workers in the room during both school hours and on weekends.

students in Teachers’ Rooms

Students are allowed in the Teachers’ Rooms but their visits should be short and sweet. If students need to talk to a teacher for any length of time, the teacher should take them outside.
Teachers should not help students with work in the Teachers’ Rooms.


parents in Teachers’ Rooms

Parents should not enter the designated Teachers’ Rooms.  If a parent ‘slips into’ the room in order to speak to an instructor, the teacher should politely take them outside.
Parents are advised each year that they should make an appointment to speak with teachers rather than showing up unexpectedly.



Teachers should make their own photocopying in emergency cases only. All teachers are required to use the photocopy service provided by the school (submit worksheet for photocopying to the Academic Office in the Regina Coeli Building or use Photocopy Request Form on ACEPHelpDesk).Teachers should remember that all worksheets must be checked THOROUGHLY by a colleague prior to being photocopied. If errors are found regularly with any teacher’s work, both the teacher who prepared the worksheet/s, etc. AND the colleague who checked the content for errors will be required to explain >>>> this job MUST be taken seriously.


stationary supplies and ordering

ACEP teachers will be provided with various types of stationery and teachers must ensure that they take care of the stationery.

Basic stationery (tape, paper clips, staples, etc.) is available for teachers in the school’s Foreign Affairs Office (Ave Maria Building).

If teachers require special stationery that the school does not supply (or something that is not in stock) they should use the appropriate request form.

Teachers should order atypical stationery 3-4 weeks prior to the time it is needed.

resource usage and ordering

School resources will be controlled by the Thai administration staff.
The school will constantly be acquiring resources and all teachers should take time to familiarise themself with resources in their own time.School resources are for use at school only. They should not be used for ANY reason outside of school.
Many resources need to be shared. To ensure this works smoothly teachers must return resources immediately after use.

Methods for sharing resources will be discussed amongst Year Level or Content Group colleagues.
Some resources are labelled with their intended Year Level use. To ensure effective resource usage, they should be used by teachers in that Year Level ONLY (e.g. – take home readers for primary students).

If teachers would like to request new resources, they should speak with their Year Coordinator / Head of Content. In many cases the school is able to purchase resources as suggested by staff; however, this can be a lengthy process (6-12 weeks).


claiming expenses

The school’s computerised finance system makes it quite difficult for teachers to claim money if they buy resources with their own money. Therefore, teachers should ALWAYS attempt to order ALL RESOURCES through the school rather than buying things themselves.If the school is unable to get the required resource/s, teachers should speak directly to the Head of Foreign Affairs to discuss the matter. While the school will aim to help teachers, the school will not reimburse teachers for some resources that are deemed non-essential.

In the event that teachers are given permission to purchase resources themselves, they must give the assigned administrator receipt/s and (in most cases) money will be reimbursed within a few weeks.

Receipts for all purchases must be itemised and include the shop name. If in some cases teachers do not have a receipt (e.g. – DVDs from a road side stall), the teacher should write their full name and expense details on a FULL piece of A4 paper (not small scrap) and give this to the assigned administrator.



The foreign teachers’ employment contract is very specific about absence. Basically, in most cases, each teacher is entitled to a maximum of five days paid leave per year. While these days are paid (i.e., teachers do not have money deducted from their salary), teachers are (in most cases) required to “repay” these days.  Absent teachers will return and teach periods for the colleagues who covered their classes (before that school term ends).



Out of fairness to students and colleagues, all teachers are encouraged to avoid unnecessary absence. If ill during the school day, teachers can rest or seek medical attention from the nurse at the school.If teachers are absent from school due to illness, they are required to contact the Head of Foreign Affairs and their Year Coordinator / Head of Content before 7.30am so that other staff can be arranged to cover their classes. An SMS cannot substitute for a phone call when ill.

When a teacher does not attend work due to illness on a Monday, Friday or a day prior to or immediately after a long holiday, their absence must be supported by a Medical Certificate from a reputable hospital.


personal leave

Teachers may use some of their five days paid leave for personal reasons. Information related to this leave is below:

  • Personal Leave is intended to provide teachers with an opportunity to spend time with visiting family and friends, dentist appointments, moving apartments, etc.
  • Teachers are not required to explain their reason for taking Personal Leave.
  • When a teacher takes Personal Leave they will ‘owe’ colleagues who cover their classes for them while they are absent.
  • While teachers may take Personal Leave days consecutively and attached to a normal (two day weekend) the leave cannot be attached to a long weekend or school holidays.
  • In order to request Personal Leave, teachers should submit Leave Request Form at least one week beforehand. The Leave Request will be approved within 48 hours.
  • A maximum of four staff may take Personal Leave on the same day/s. The two teachers cannot work on the same Year Level. Leave approval will be given to the staff who request it first.
  • After Personal Leave has been approved, the teacher should make arrangements with colleagues to cover their classes and any duties they have on the days they will miss.
  • To avoid potential problems with parents, teachers should not advise students that they will be absent from school prior to taking Personal Leave.
  • When on Personal Leave, teachers should make every effort to avoid the immediate school area.


When a teacher is absent the school does not arrange a ‘supply’ or ‘casual’ teacher like in western countries. Rather, colleagues who teach the same class/es will be asked to cover the absent teacher’s lessons during that day. The teacher who is absent will (in most cases) then ‘owe’ the colleagues periods who covered classes for them while they were absent. The periods owed do not have to be repaid immediately but should be repaid within each school term.

For Years 4-12, teachers who cover classes should teach their own subject. For example, if a Science teacher is absent and their lesson is covered by a Mathematics teacher, the colleague should teach Mathematics (during the Science period). When repaying this ‘owed’ period the Science teacher will teach Science during the colleague’s Mathematics period. Effectively, no learning time is lost by students.

compassionate leave

Assumption College English Program recognises the trauma that people suffer when they lose a close relative.The school will support its foreign staff who lose a close relative by providing them with Compassionate Leave to enable them to grieve, comfort relatives, attend the relative’s funeral and assist with legal matters, etc. that are required following a death.
Compassionate Leave is offered to teachers who lose an immediate relative only. Immediate relative refers to a parent, sibling, spouse, child or grandparent.

The duration of Paid Compassionate Leave provided to staff is determined according to their relationship with the deceased person.

Paid Compassionate Leave provided by the school is summarised below:

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relative, paid compassionate leave
“Parent, Sibling, Spouse or Child”, 2 weeks full pay or 4 weeks half pay
Grandparent, 3 days full pay or 6 days half pay

When a staff member is granted Compassionate Leave they must contact the Head of Foreign Affairs within one week of their departure. This is to confirm the duration of their absence so that arrangements can be made to cover classes.


leaving the school during the day

As they are considered to be on duty between 8.00am and 4.00pm (Monday – Friday) and are responsible for their students during these hours, teachers must minimize the number of occasions which they exit the school during school hours (except during lunch breaks that are not rostered for any duties).If teachers wish to leave the school during the day they must seek the permission of the Head of Foreign. If they are unable to locate that person then teachers should advise their Year Coordinator or a Thai administration staff member.

Teachers do not need to seek permission to leave the school during their lunch break. If teachers are free the period before lunch they can leave the school not more than 30 minutes before the start of their designated lunch break.

It is imperative that teachers are back in school prior to the end of their Year Level’s lunch break, even if they are not scheduled to teach students during the next period on that day.
If teachers go outside during lunch breaks, the primary reason should be to eat food (not shopping, gym, etc.).

Teachers who smoke should go outside the school ALONE without inviting others for company. Obviously, teachers should not smoke in a highly visible area near the school. Smoking ‘absences’ should be kept to a minimum and made as short as possible.

Smoking is not allowed at school under any circumstances and teachers found smoking at school will have their bonus deducted.


standard writing

In order to ensure consistency between all ACEP staff the terms below should be used habitually by all staff in any form of written communication. These are the ‘standards’ for writing:

  • Use Assumption College English Program or ACEP for the school’s name.
  • The word ‘Year’ should be used by all staff (NOT Grade, Prathom or Mathayom) >>> At ACEP students learn in Years 1-12.
  • When referring to the Year Level, teachers should always write the numeral (not word) (e.g. – 1, 2, 3, etc. not One, Two, Three …)
  • Capital Y for ‘Year’.
  • Students learn in Class 1/1 (NOT Year 1/1).
  • The abbreviation of Assumption College English Program should be ACEP not A.C.E.P.
  • Subject names always capitalised (e.g. – Mathematics not mathematics).
  • Capital T for ‘Term’ when referring to a semester.
  • Generally, when writing to parents or on an award, etc., teachers should write their title and name in a legible script (e.g. – Mr. or Miss ___) rather than their signature.


attendance books

During Term 1 and Term 2, teachers are responsible for recording their students’ attendance every day. The official class list will be given to teachers during morning assembly. After checking the class’ attendance, teachers should send a student to return the list to the designated area in the Student Affairs department.

Please follow the below procedure for Morning Attendance Checking:

  • Teachers should check attendance in the classroom after the morning assembly – no attendance checking during the morning assembly.
  • If all the students are present, a teachers can send the ‘Attendance Book’ to the Student Affairs Department any time before 10:40 a.m.
  • If some students are absent, a teacher should hold on to the ‘Attendance Book’ until all the students arrive but not later than 10:30 a.m.
  • If a student is at school before 8:30 a.m., a teachers should put a tick next to the student’s name.
  • If a student arrives at school between 8:30 a.m. and 10:30 a.m., a teachers should put an L next to the student’s name.
  • If at any time before 10:30 a.m. all the students arrive at school, the teacher can send the ‘Attendance Book’ to the Student Affairs Department.
  • If a student is absent by 10:30 a.m., a teacher should put an X next to the student’s name and send the ‘Attendance Book’ to the Student Affairs Department by 10:40 a.m. (during the morning break).
  • If you have students missing in your class, please make sure you hold on to the ‘Attendance Book’ until 10:30 a.m. and check your homeroom before sending the file to the Student Affairs Department.

maintenance issues

If teachers are aware of a maintenance problem in any area of the school they should EMAIL the Head of Foreign Affairs.If the problem is urgent (for example, leaking air conditioner) teachers may tell an administrator directly. With issues in their homeroom class, foreign homeroom teachers should ask their Thai co-homeroom teacher to help them notify the Service Department.

Non-urgent maintenance issues generally take 2-6 weeks to be repaired depending on other work around the school.

For IT related issues please click HERE.

report book comments

ACEP student Report Books are primarily completed by the Thai Co-Teachers although foreign teachers are required to write a general comment for students in their Homeroom class twice per year (approximately July-August and December).The report comments have to be handwritten in BLACK pen. Writing these should be reasonably easy for teachers because they should know their students well enough to be able to write a general comment.

Examples of report comments can be requested by staff. As students use each Report Book for three years (Years 1-3, 4-6, 7-9 and 10-12) teachers of some Year Levels may also be able to refer back to what teachers wrote the previous year for their students.

Suggested Standard Formula: The suggested standard formula for each comment consists of three parts:

    • A general comment

e.g. – “_______ is a friendly and capable student who has made
excellent / pleasing / satisfactory progress so far this year).”

    • Identify strengths

e.g. – “ He always completes his work to a high standard and he
participates willingly in class discussions.”, etc., etc..

    • Suggest Areas for development

e.g. – “ _______ needs to become more focused during class activities
to enable him to listen carefully and understand basic instructions.”

Teachers should ensure that the final sentence is worded positively. A negative thing can be worded positively. E.g.:

“Little Freddy will benefit from greater concentration in class.’

rather than

“Little Freddy lacks concentration in class and this has affected his ability to learn.”

Writing Process: The Writing Process will be explained to teachers prior to the Report Comment periods.

General Guidelines and Hints: Below are some general guidelines for writing report comments that foreign teachers are expected to follow:

  1. Teachers should ensure that they write the comment on the correct page. There are three years in one Report Book.
  2. First and foremost, teachers should keep comments simple. Teachers should keep sentences short and sharp.
    The language used should be used commonly in day to day documents. Remember that many ACEP parents consider themselves to be ‘fair’ English speakers (not fluent).
  3. DO NOT write comments that mention assessment SCORES …. For example, write something like ‘____ has made pleasing progress’ instead of ‘____ has achieved very high marks in exams and authentic assessment tasks’.
  4. DO NOT write comments that COMPARE STUDENTS TO OTHERS …. For example, don’t write a comment like, ‘____ is an above average student’ or ‘has topped the class in all assessment tasks’.
  5. DO NOT mention things like ‘he was awarded student of the month’ … parents already know that.
  6. DO NOT mention medical problems or learning disabilities – parents already know that too and they don’t want it in their son’s Report Book. For example writing something like, ‘Although he has a speech impediment, ____ is becoming easier to understand.’
  7. SPELLING …. If teachers know that they are a bad speller they should keep a dictionary next to them OR do drafts comments on computer.
  8. Avoid mistakes at all costs – if a teacher makes a mistake make it a small one (.) and use liquid paper.
  9. i) Each student’s name should be spelt the same as on the cover of the report book. Even if it is different to how it is spelt on your name list or the way that the student spells it himself.
    ii) If a student has changed his name, the teacher should speak with the staff in the Academic Office before writing the comment as this is a case by case situation.
  10. Year 4-12 teachers should not refer to their subject ONLY. Level 2 teachers should make their comments either general for all subjects OR consult with colleagues about each student’s progress in their subjects and refer to all subjects.
  11. Maths or Math should be written as Mathematics.
  12. Teachers should not use colloquial (or less formal) expressions like ‘young man’. Use the word ‘student’.
  13. Teachers should avoid ending comments with personal messages to the student like, ‘You can do it ___.’ or ‘Well done ___.’ The comment is to parents (not the student).
  14. Teachers should not use statements suggesting favouritism for any student like, ‘____ is liked by his teachers’ or ‘I have enjoyed teaching ______ this year’.
  15. Every student’s comment should be unique. A teacher should never use the same comment for more than one student.
  16. At the end of the comment, the Homeroom teacher should print their name and title (Not sign their signature).
General Hints: Below are some general hints that might help teachers when writing report comments:
  • Writing Report Comments may be less of a task if teachers do them progressively. For example, writing three comments at a time when you are in the mood or feeling creative is easier than sitting down to do 20-25 comments in one session.
  • One ‘trick’ may be to ‘categorise’ students so that you write comments for ‘similar’ students in one session rather than writing for a student with high ability and excellent behaviour and then writing about a student who is less capable and has behaviour issues.
Finally: In the past, a father came to the school because he was very upset about his son’s report comment. The report comment was written by a British teacher, checked by an Australian and then proofread by a Canadian teacher. To the three native speakers (from different countries), the report comment looked OK:

Little Freddy is a lovely boy who interacts well in class. He often makes valid oral contributions during class discussions. He does have a tendency towards silly behaviour which lets him down. He should focus on reducing this.

Apparently the translation of the word ‘silly’ in Thai is totally inappropriate for use in the written form about a person. Teachers should choose words carefully and if they think something may be offensive then check with a Thai colleague.

personal mail and packages sent to school

LETTERS: Having basic mail (letters or postcards, etc.) sent to the school is generally not problematic. Teachers can use the school title and school address. For example:
“Miss ******************
Assumption College English Program
52 Moo 1 Jetsadawitee Road,
Tambon Phan Tai Norasingha District,
Muang, Samut Sakhon 74000

PACKAGES: Having larger packages sent to the school is generally safe BUT can include a tax. To reduce the chance of having a tax charged, when having a package sent to the school, foreign teachers should NOT include the school title in the address. For example:
“Miss ******************
52 Moo 1 Jetsadawitee Road,
Tambon Phan Tai Norasingha District,
Muang, Samut Sakhon 74000

It is not uncommon for packages to also include a 7 baht Delivery Fee. Although this amount may seem insignificant, if teachers are told that the school had to pay the 7 baht Delivery Fee they should pay the money immediately to the administration office.


visas and work permits

Matters related to foreign teachers’ passports, visas, work permits and health insurance are managed by the school’s Foreign Teacher Personnel Office staff. The main office is located at Assumption College Secondary School. It is every teacher’s responsibility to be extremely cooperative with Foreign Teacher Personnel Office staff to ensure that they can manage documents efficiently. If teachers are requested to provide their passport, etc. on a certain day they MUST remember to do it (without reminders).The Thai Immigration Department is located a long distance from the school and the Thai staff will minimise the number of trips that foreign teachers need to make to the Immigration Department during the school year.

It is extremely important that all foreign staff follow the guidelines (under 90 Day Checks, Reentry Permits, Thai Language/Culture training and Extension of Stay) to enable the school’s Foreign Teacher Personnel Office staff to support us with official documents such as visas and work permits.


90 day check

Thai Immigration law requires foreigners’ passports to be seen by Immigration Officials every 90 days – we refer to this as the 90 Day Report or Check.

The 90 Day Check involves the passport being taken to the Immigration Department where officials will add a stamp and record the foreigner’s current address in Thailand. The foreigner does NOT have to do this personally. Unlike many schools, ACEP Administration Staff will do 90 Day Reports for foreign teachers.

As of April 2015,  Ms. Naan will continue to do our 90 day reports (as normal) unless:

  1. You prefer to do it yourself. In this case, please advise Ms. Naan that you will do it yourself AND, afterwards, inform her when your next 90 day report is due for her records.
  2. Your 90 day report falls within a school holiday period and you are staying in Thailand. In this case you will have to do your own 90 day report online (or at Immigration).


– It must be done between 15-7 days BEFORE the due date (For example, if your 90 days is due on the 15th, you have to do online report between the 1st – 8th)

– You must check the status of your application (7 days later).

– When completed you must print the confirmation and staple it in your passport.

The fine for reporting late is 5,000 baht. There is seven days ‘grace’ but on the eighth day the foreigner must pay a 5,000 baht fine.

The ACEP administrative staff aim to keep track of each teacher’s 90 day report and they will send reminders when the date is approaching. HOWEVER – each foreign teacher is also responsible for keeping track of their own date (>>>> in the unlikely event that the Thai staff accidentally miss a date the ACEP staff will NOT be accountable for any consequent fines).Teachers are encouraged to remember their 90 Days date by writing it on calendars, setting mobile phone reminders, etc. BASICALLY – it is up to individual teachers.

How are 90 Days Calculated?

  • A foreigner’s 90 days is counted from the date they last entered Thailand OR their last 90 Day Report. This is approximately three calendar months.
  • Each time that a foreigner re-enters Thailand from a trip abroad their 90 day period will re-start.
  • NOTE: An extension of stay or any other visit to immigration (for a re-entry permit, etc.) does NOT restart the 90 day period.


extension of stay permit

To enable foreigners to work in Thailand, each year they must be issued with an Extension of Stay Permit. Administration staff will prepare the numerous documents required for this permit to be issued and foreign teachers will be required to provide a health check (and possibly passport photos) to assist the Thai staff to process the Extension of Stay Permit on our behalf.


re-entry permits

Each year after teachers have had an Extension of Stay Permit issued they CANNOT LEAVE THAILAND WITHOUT A RE-ENTRY PERMIT. If a teacher does do this, it will lead to the cancellation of their Work Permit. In this event, it will be at the teacher’s expense to have their work permit reissued (approximately 10,000 baht).This is simple – It is imperative that foreign teachers do not forget this rule.

Teachers have to apply for the re-entry permit themselves at an Immigration Department office. They are also responsible for this expense – Single Entry is 1,000 baht and Multiple Entry is 3,600 baht.


thai language and culture training

All foreign teachers working in Thai schools are required to complete a Thai Language and Culture Course approved by the Thai Ministry of Education within their first year of service.Most Thai schools require foreign teachers to pay for this course themselves. A single course applicant will pay approximately 8,000 baht to complete the course.

Assumption College will arrange and pay for foreign teachers to complete the Thai Language and Culture course. However, if a teacher leaves the school and would like to keep their certificate to enable them to work in another Thai school they have to ‘buy’ the certificate from the school for approximately 3,000 baht.

If a new teacher is recruited from within Thailand and previously taught at a different Thai school they must be able to show their Thai Language and Culture certificate. If not, they must retake the three day course under the same conditions as other new teachers.


salary payment

Teachers should never openly discuss salary details with colleagues at school.Salaries and living allowances will be paid into bank accounts on the 30th day of each month. If the 30th is a Saturday, Sunday or public holiday, then the money will normally be deposited into accounts on the last work day prior to the 30th.

All ACEP teachers’ salaries are paid into Bangkok Bank accounts. All teachers are assisted to open a bank account with that bank.

All salaries and living allowances (and Yearly Increments) are taxed according to Thailand tax scales. As the Thai tax year is a calendar year new teachers (employed from abroad) will pay less tax in their first year of service than continuing teachers as they did not earn income in Thailand between January-March.



All foreign teachers who complete a full contract are awarded a Contract Completion Bonus.

The actual Contract Completion Bonus amount will be determined by a joint evaluation of each teacher by a team of Thai and foreign administrators.

Teachers should note that there will be mid-year evaluations where areas for development will be identified. Teachers will also evaluate themselves at this time.
Ultimately, the bonus amount will be largely determined by each teacher’s ability to follow the content of the Foreign Teachers’ Handbook (see below).

Contract Completion Bonuses will be paid to teachers with their final monthly salary payment (end of March). The bonus, as per Foreign Teacher Contract, is taxed.
Teachers will be advised of their actual bonus amount during the last week of the school year. That information is STRICTLY CONFIDENTIAL. The bonus amount must not be discussed with other staff of Assumption College.

Things that will be considered before bonuses are determined (in no specific order) include:

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Familiarity with Handbook, General Teaching
General Organisation, Behaviour Management
Rapport with students, Rapport with parents
Contributions to Meetings, Ability to work independently (except for new staff)
Willingness to volunteer for tasks, Extra duties performed in own time
Attitude (consistency of character), Interactions with Thai and foreign colleagues
Attention to Detail, Punctuality
Effort/Contributions in Assemblies, Cleaning (classroom)

All teachers should remember that Assumption College English Program is one of the highest paying Thai schools.

As the school is a new campus, foreign staff should expect to be given extra work to do from time to time. This may sometimes mean that teachers have to arrive at school early in the morning, work back in the afternoon OR do some work at home at night (as teachers often do in western countries).

computer classroom management software

Computer Lab B in Regina Coeli has been configured for use of the NetSupport School classroom management software. This software is similar to iTalc (used in previous years), but has superior management controls. You can still perform iTalc tasks such as locking screens, sending out messages, and shutting down/rebooting student computers. However, this advanced software also allows you to distribute/collect files, take simple student ‘yes/no/maybe’ surveys, distribute quizzes, restrict web or application access, and a variety of other functions. The basics are pretty easy to learn; additional functions can be learned via tutorials online. Here’s a tutorial video for the basic uses

The password is the same as the teacher accounts in both labs, which is ‘rosebud314’. This protects the teacher’s computer settings from being altered by students.

You can open the NetSupport admin console (pictured below) by double-clicking the icon on the desktop (which is a star).

Lab A still uses iTalc for now, but may be updated to the new software setup in the future.


hall pass

How to use ‘Hall Passes’

  • Each teacher will be given 2 Hall Pass cards.
  • Teachers should have the cards with them during every lesson so they can give them to students who need to leave the classroom.
  • Teachers must give a Hall Pass to any student who wants to go out of the classroom during their lesson to go to the toilet, nurse, submit homework or any other valid reason.
  • Teachers should ensure that students return the Hall Pass to them when they return to the classroom.
  • Teachers should not lose the cards because they need to be returned at the end the academic year.
  • Teachers who allow students to go outside without a Hall Pass are responsible for those students.

late student procedure

Students who come to class after 8:30 a.m. MUST a ‘Late Slip’ with them.

  • Students should give their ‘Late Slip’ to the teacher who is in the classroom at the time they arrive. If the teacher is not a Homeroom Teacher of this class, the teacher should take the slip and, as soon as possible, give it to the Homeroom Teacher. This is very important that subject teachers give all the ‘Late Slips’ to Homeroom Teachers.
  • If a student arrives in class after 8:30 a.m. without a ‘Late Slip’, the teacher should send the student back to the Student Affairs Department to get a ‘Late Slip’.
  • Homeroom teachers should hold on the the ‘Late Slip” as they might be shown to parents if they request to see them. Also, they might be shown to parents during PTA meetings.

reporting it issues

Teachers should report IT issues using IT Maintenance Request Form